Job Details

Administrative Secretary

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida. We have excellent benefits including affordable health insurance plans & options, liberal sick leave and annual leave policy, and a tuition waiver program through state colleges and universities. We offer 9 holidays and 1 personal day, FRS Investment or FRS Pension plan and numerous pre-tax and post-tax benefit options.

Location: Marion County. Applicants interested in working in counties/cities other than Marion County will need to apply for positions advertised for those specific areas on the People First System.

Annual Salary: $34,756.80 Internal salary appointments are determined according to DCF Salary policy.

Job Responsibilities/Examples of Work May Include:

• Preparing Notices of Filings of legal documents and summonses
• Creating, maintaining, and closing case files
• Transporting legal documents to and from the courthouse daily
• Answering phones
• Filing documents in case files
• Filing documents with the court
• Sorting and distributing paper mail and electronic mail
• Operating copy machine
• Entering data timely and accurately into statewide databases
• Tracking court calendar activities
• Transmitting work electronically to other locations

Minimum Requirements:

• Excellent communication skills
• Knowledge of office professionalism and practices
• Computer experience, particularly with Microsoft Office (Word and Excel)
• Ability to use copying and fax machine
• Ability to organize files and other records
• Ability to enter data in records management systems
• Ability to handle telephone calls in a courteous and effective manner
• Prior experience working in a legal office preferred

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination or violence in the workplace. Veterans' preference will be given to eligible veterans and their spouses in accordance with Chapter 295 of the Florida Statutes.