Job Details

Salary : $40,657.21 Annually
Location : FL 32303, FL
Job Type: Full-Time
Job Number: 25-00150
Division: Finance Administration Division
Department: Finance Administration Division
Opening Date: 04/15/2025
Closing Date: 5/2/2025 11:59 PM Eastern

DESCRIPTION
ARE YOU LOOKING FOR A REWARDING CAREER IN PUBLIC SERVICE WHERE YOU CAN MAKE A POSITIVE IMPACT IN LEON COUNTY?JOIN OUR TEAM!

We are seeking highly motivated individuals to join our Tallahassee team located in the rolling hills of northwest Florida.
At the Clerk of the Circuit Court & Comptroller's Office you can:

• Take pride in delivering high quality service
• Be part of a diverse family that promotes constructive ideas and suggestions
• Participate in professional development opportunities
• Stay abreast of trends in the legal industry

Total Compensation package include:

• 9 Paid Holidays/Personal Time Off
• Low-Cost Medical/Dental/Vision Plan Coverage for Employee and Families
• Dependent Care and Health Care Flexible Spending Accounts
• Florida Retirement System Pension Plan
• Florida Retirement System Investment Plan
• Deferred Compensation Retirement Savings Plan 457(b)
• Life Insurance Plans for Employees and Families
• Long-Term Disability Coverage for Employees
• Short-Term Disability Coverage for Employees
• Voluntary Supplemental Coverage through TIAA CREF

ESSENTIAL DUTIES & RESPONSIBILITIES

This is an advanced administrative and confidential level position primarily responsible for providing general administrative office support to all staff within the Finance Department to ensure the office operates effectively. Responsible for coordinating all incoming calls and greeting all customers, determining nature of business, and directing callers/customers to their destination.

• Receive all telephone calls, ascertain the nature of the call and direct phone call to the appropriate staff/department.
• Greet guests and provide general support to customers, vendors, and guests as they arrive in the office.
• Direct visitors to the appropriate person and office.
• Open, date and time-stamp, sort, and disburse incoming and delivered mail.
• Processes receipt of customers? checks; prepare bank deposits; enter transactions into a financial system and or database.
• Perform a variety of clerical duties such as filing, copying, and updating and scheduling meetings at the direction of department management.
• Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; coordinate and order office supplies and equipment; verify receipt of supplies.
• Prepare and organize all Finance staff travel.
• Process a variety of routine correspondence.
• Assist in year end organization and distribution of the CAFR.
• Assist staff administratively in the year end audit process as necessary.
• Assist the Financial Improvement Process Manager in updating and maintaining all Department policies and procedures.
• Act as a liaison between the Finance Director and other departments and agency administrators, outside governmental agencies and the general public.
• Assist with basic accounting clerical functions.
• Assist with any other special projects as needed within the Department.
• Regular attendance at work is required.

MINIMUM QUALIFICATIONS

Associates degree in Business/Public Administration, Finance, Accounting or a related field. Minimum of two (2) year work experience in a secretarial, clerical, or administrative capacity. A Bachelors from a four (4) year college or university can substitute for two years of work experience and the Associates degree. Previous administrative experience preferred
CONDITIONS OF JOB OFFER AND EMPLOYMENT

• Possess and maintain a valid Driver's License.
• Complete Background Check of Florida Crime Information Center (FCIC)/ National Crime Information Center (NCIC).
• Past Employment Verification.
• Education Verification.
• Pre-employment drug test at County designated test location.
• E-Verify Eligibility to Work in United States.
• 90-Day Introductory Period.

Benefits include retirement, life, health, dental vision, PTO